• Chinese
  • Arabic
  • Somali
  • Russian
  • Iran
  • Vietnam
  • Italian
  • Spanish

Checklist: How to plan a meeting

1. Find a local meeting place that’s free, conveniently located, wheelchair accessible, and a suitable size (i.e. community centre, school, local grocery store or church).
2. Establish a time and date convenient for residents and special guests.
3. Promote the meeting by flyer, email and word of mouth.
4. Prepare a meeting agenda that includes:
    a. Welcome and introduction of speaker (s).
    b. Discussion of new business.
    c. Discussion of problems or issues.
    d. Discussion of strategies to deal with problems and issues.
5. Set up the meeting place to encourage interaction by all participants.
6. Set up reception tables so that attendees can sign in or register their interest.
7. Make sure you have a meeting chair and a minute-taker to record all decisions and motions.